What is the deadline for reporting membership changes to ensure that my club’s invoice reflects our current member list?
For Rotary clubs, your club invoice is calculated by the number of members in Rotary’s database on 1 July and 1 January. You should register new members and remove terminated members by 30 June or 31 December.
For Rotaract clubs, your club invoice is calculated by the number of members in Rotary’s database on 1 January. You should register new members and remove terminated members by 31 December.
Note: you should register new members and remove terminated members within 30 days of the effective date for that change. Keep this in mind as you approach the deadlines identified above.
What if we use a club management system to make member updates?
If your club uses an integrated club management system, you should always make your member updates in that system within 30 days of the membership change. For questions about member data integration and whether your data base is integrated, see the integration options on the Club Management Systems & Website Vendors page.
Why doesn’t Rotary’s database reflect the changes I reported using a club management system?
The most common reason is that the local database was not officially integrated with Rotary’s database, or that the club was not correctly connected to the local database of Rotary. Find instructions on signing up and activating your agreement with a participating vendor on the Club Management Systems & Website Vendors page. Consult with your local database provider if you have additional questions.
My club was billed for an incorrect number of members. Can I make adjustments on the club invoice?
No, you cannot make adjustments on the club invoice. Rotary clubs are billed for all Active members recorded as of 1 July and 1 January respectively, and Rotaract clubs are billed for all Active members recorded as of 1 January. It is essential to keep your club’s member data current so that you can receive a correct invoice, because your club is required to pay the amount that appears on the invoice.
Officers can update your club membership in the Members section of your club profile, by emailing a Member Data Form to Rotary’s Data Services at data@rotary.org, or by faxing or mailing the form to your Rotary International Office or fiscal agent.
Will I receive a list of members with my club invoice?
No, the club invoice will not include a list of members. Club officers can review member and subscription details by signing in to My Rotary and selecting My Rotary from the navigation menu before selecting your club’s name. From there, select Finance and choose Club Invoice from the options to View Current Invoice, View Current Invoice Details, View Previous Invoice, and View Previous Invoice Details.
Why are Honorary members not included on the invoice?
The invoice only contains financial information about the member dues and applicable subscription fees that your club owes to Rotary International for your Active members. The club invoice will only include Honorary members if they subscribe to the official Rotary International magazine, Rotary. If you know that an Honorary member subscribes to the magazine, but is not listed on the Invoice Details, please email Rotary’s Data Services at data@rotary.org.
To view a list of all of your Active and Honorary members, sign in to My Rotary and select My Rotary from the navigation menu before selecting your club’s name. From there, select Members.
How much are Rotary dues?
Rotary club per capita dues per half year are as follows:
2023-2024: $37.50
2024-2025: $39.25
2025-2026: $41.00
All Rotary clubs are billed $1 per member on their July invoice to help defray the costs of the Council on Legislation. Some invoices may include variable charges for Rotary magazine (other Rotary regional magazine subscriptions are billed separately) and variable fees for insurance (U.S. clubs only).
Rotaract club per capita dues per year are as follows:
Community-based: $8.00
University-based: $5.00
Some invoices may include variable fees for insurance (U.S. clubs only).
Note: Rotary credits payments at the official Rotary exchange rate at the time payment is received. Rotary re-evaluates exchange rates monthly. See current exchange rates.
How do I update the magazine subscriptions for my club members?
What is the deadline for that update to be reflected on the invoice?
Only subscriptions to the official Rotary International magazine, Rotary, are included on Rotary club invoices. Regional magazine subscriptions are not billed on the Rotary club invoice.
Your Rotary club must make updates to Rotary magazine subscription information before 1 July and 1 January. Report subscription changes (e.g. switching from the Rotary magazine to an approved regional magazine or vice versa, changing delivery format, bulk distribution) to Data Services at data@rotary.org, or our Circulation Department at +1 (866) 976-8279, and to the regional magazine’s office, if applicable. The subscription to the chosen publication will continue for the entire billing period.
Rotaract club invoices do not include magazine subscriptions.
What is the cost of the official Rotary International magazine, Rotary?
Subscriptions to Rotary are billed on the Rotary club invoice at the following annual costs:
Print edition:
US$18 – for USA, Puerto Rico, and U.S. Virgin Islands
US$24 – for Canada (Canadian quarterly supplements included)
US$36 – for all other countries (shipping included)
Digital edition:
US$18 – for all countries except Canada
US$24 – for Canada (Canadian quarterly supplements included)
Regional magazines are not billed on the Rotary club invoice. To learn more about the cost of regional magazines, contact the regional magazine editor here.
Rotaractors are not required to subscribe to Rotary, so Rotaract club invoices do not include magazine subscriptions.
When will my club receive their invoice?
Invoices will be issued to Rotary clubs by the end of July and January, and Rotaract clubs by the end of January.
How will my club receive the invoice?
If you have reported the email addresses of your club officers and/or your club’s permanent email address, you will receive an electronic copy. Officers can view the invoice online by signing in to My Rotary and selecting My Rotary from the navigation menu before selecting your club’s name. From there, select Finance and choose Club Invoice from the options to View Current Invoice.
How do I view my club’s current balance?
Officers can locate the Daily club balance report by signing in to My Rotary and selecting My Rotary from the navigation menu before selecting your club’s name. From there, select Finance to find the report. The information is updated daily and will reflect recent payments and overdue balances. District governors and assistant governors can also view this report.
How much time will I have to review and pay our invoice ?
Rotary and Rotaract clubs are required to pay the balance upon receipt of the invoice and are subject to termination for nonpayment of dues 120 days after the invoice is issued.
Who can pay the club invoice?
The following Rotary and Rotaract club officers can pay the balance through My Rotary: president, secretary, treasurer, membership chair, Foundation chair, executive secretary/director (Rotary clubs only).
What is the preferred method for paying dues?
The preferred method of payment for club dues is online. Officers can sign in to My Rotary, select My Rotary from the navigation menu before selecting your club’s name. From there, select Finance and choose Club Invoice from the options. Then follow the prompts to make payment.
Can I pay dues by check?
Although the preferred method of payment for clubs dues is via My Rotary, you can ask your district’s Financial Representative if checks are an acceptable form of payment in your area.
What do we do if our club is terminated for non-payment of dues?
Clubs that have not paid their Rotary dues within four months of the date on the invoice will be terminated. Clubs will then have five months to fulfill the following reinstatement requirements:
Pay all outstanding financial obligations at the time of termination
Pay all membership dues that continue to accrue thereafter
Rotary clubs pay a $30 per member reinstatement fee/Rotaract clubs pay a $3 per member reinstatement fee
Complete and submit a reinstatement application and provide an updated membership list along with a list of current officers and their contact information
After 150 days from the termination date, clubs are permanently terminated and cannot be reinstated. The club loses its name, history, and charter.
